User groups

A user group brings together users who need the same policy, such as an AI pilot group. It can span departments without changing the users' department memberships.

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Create a user group

1. Open Users → User groups and click New user group.
2. Enter a name and description that explain its purpose, such as a contract-review pilot for the legal team.
3. In the membership section, select users or departments, check the selected scope, and save the user group.
4. Check the name and scope in the list. Open Edit to verify its membership.

Admin console: user-group scope and maintenance information.

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Use a group in a policy

When configuring model, resource-access, quota, or device policies, choose user groups in the scope selector and select the group. After saving, ask a user in the group to check the result. Model and device policies also provide a policy-match check.

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Change membership or delete a group

Search for the group, open Edit, add or remove members, and save. Membership changes may change the policies applied to those users. Recheck representative users afterward. Before deleting a group, inspect policies that use it. Deleting the group does not delete enterprise users. Recheck policy scopes so users keep the intended configuration and do not unexpectedly fall back to a default policy. Return to: Users / Users overview.